This webpage is a readable preview of the supplied proforma. It does not submit or save information.
| Your Name: |
|---|
Name of Lodge: Lodge Number:
Please complete the below proforma, which is designed to help us understand and appreciate how much time our members spend supporting charities and good causes in the community outside of Freemasonry.
This information will help us to gain a better understanding of how many of our members are involved in voluntary work, the charities and good causes they support and how much time they typically give to each over a 12-month period.
This information will benefit our Lodge by showing the commitment to voluntary work undertaken by its members, revealing the total amount of hours given every year, and will also be sent to the Provincial Grand Charity Steward who is trying to build up a similar picture for the entire Province.
| Have you previously completed this proforma as a member of another Lodge? | YES | NO |
|---|---|---|
| Have you previously completed this proforma as a member of another Lodge? |
If “YES” please tick the box marker “YES” and return the form to me. Do not complete this proforma on behalf of our Lodge. If “NO” continue to the next question.
| Do you give up your time to volunteer with charities and good cases in your community? | YES | NO |
|---|---|---|
| Do you give up your time to volunteer with charities and good cases in your community? |
If “NO” please tick the box marked “NO” and return the form to me. If “YES” please tick the box marked “YES” and complete the below table and return the proforma to me. Please refer to the Guidance set out below when completing this table.
| Provide the details of the charities and good causes you support in your community by volunteering your time. | Provide the details of the charities and good causes you support in your community by volunteering your time. | A | A | B | C |
|---|---|---|---|---|---|
| Provide the details of the charities and good causes you support in your community by volunteering your time. | Provide the details of the charities and good causes you support in your community by volunteering your time. | Are they a registered charity? | Are they a registered charity? | How many hours per week? | How many hours per month? |
| Provide the details of the charities and good causes you support in your community by volunteering your time. | Provide the details of the charities and good causes you support in your community by volunteering your time. | YES | NO | How many hours per week? | How many hours per month? |
| 1 | SUB – TOTAL (see guidance note) | ||||
| 2 | TOTAL (see guidance note) | TOTAL (see guidance note) | TOTAL (see guidance note) | ||
| 3 | GRAND TOTAL (see guidance note) | GRAND TOTAL (see guidance note) | GRAND TOTAL (see guidance note) |
Guidance Note
Listing the charities and good causes supported (Column A and Row 1)
Identify whether the organisation that you volunteer your time at is a registered charity or not by ticking the relevant box (Column A). Add up the number of ticks in this column under YES and NO, and show this as a figure in the row marked “SUB-TOTAL” (Row No1). This will allow us to distinguish between the charities and good causes you support.
Initial assessment of your time volunteering (Columns B and C and Row 1)
Sometimes your commitment to each organisation may be irregular. If it is not possible to provide a weekly figure (Column B), use a monthly figure (Column C). Once you have identified all of your hours in the relevant column, add these up and insert the total figure in each column in the row marked “SUB-TOTAL” (Row 1). For columns B and C, approximate figures will suffice.
Identifying the total time given to volunteering (Columns B and C, and Rows 2 and 3)
Once the “SUB-TOTAL” figures for Columns B and C in Row 1 are identified, multiply them by the relevant figure to calculate the yearly total for each Column (B and C). For Column B, multiply the weekly figure by 52. For Colum C, multiply the monthly figure by 12. Add these in Row 2 “TOTAL.” The final stage involves adding these two figures together in Row 3 “GRAND TOTAL” to reveal the total annual time (hours) given to volunteering by you over a 12-month period.
Only complete this proforma once
Remember, you only need to do this exercise once. If you are a member of several Lodges within this Province, and receive multiple requests to complete the proforma from other Lodge Secretaries or Charity Stewards, complete it only for your mother Lodge or main Lodge and notify the other Lodges that you have already complete the form for a different Lodge by ticking the “YES” box in the first question. This is vital in order to ensure we do not overstate the hours donated by our members.
Returning the volunteering proforma
Please return this proforma to me by: (set deadline)
e-mail option: (set out e-mail address)
postal option: (set out postal address)